Administrative Assistant

Position Description

Administrative Assistant supporting operations related to the support of the business.

Position Summary

Perform the duties required to support operations including filing, typing, copying, binding, scanning, preparation of scheduled reports, labor time keeping, reporting for payroll, maintaining computer and manual filing systems, ordering office supplies, maintaining office supply inventories, schedule maintenance and repair of office equipment, research & create presentations, execute/file/catalog work orders and purchase orders, prepare & monitor invoices, coordinate office procedures, resolve administrative problems, develop and update administrative systems to make them more efficient, receive/sort/distribute mail, write emails/letters on behalf of office staff, reply to email/telephone/face to face inquiries, and other duties assigned by the Director Of Maintenance and General Manager.

Position Location and Schedule

Full-time, day-shift position at AVMATS Parts/Components Support.

836 Texas Ct.
O'Fallon, MO 63366

  • Monday - Friday
  • 7 am to 3:30 pm or 8:30 am to 5 pm
  • Overtime time available as needed

Required Qualifications

  • At least 5 years experience in the field or related area or education commiserate with experience
  • Proven administrative and/or assistant experience
  • Be able to handle multiple projects simultaneously
  • Knowledge of office management systems and procedures
  • Ability to photocopy and print documents
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Ability to handle sensitive information in a confidential manner
  • Proficient in MicroSoft Office
  • High School Diploma or equivalent

Preferred Experience or Qualifications

  • Being able to think outside of the box is a plus.
  • Entry level experience with drawing or operating drawing systems knowledge is a plus
  • College degree is a plus